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Cases

Ohjelma
Bike Lease Finland

Bike Lease Finland

Leasing and maintenance of employee bicycles, digital services.

Ohjelma
Excelence Solutions

Excelence Solutions

Consulting and data analytics, expert services and consulting.

Ohjelma
Finnish Timber Oy

Finnish Timber Oy

Ecological log buildings and construction site processes, project business.

Ohjelma
Green Scape

Green Scape

Customized green wall services for B2B clients, service business.

Ohjelma
Marine Craft

Marine Craft

Customized motorboats, project delivery, manufacturing industry.

Ohjelma
Scandinavian Design

Scandinavian Design

Leasing and maintenance of company bicycles, digital services.

Task

Risk Analysis of System Reform


90 minutes

In this task, the student examines the system reform of a case company from the perspective of risks. They identify technical, financial, and personnel-related risks, categorize them, and describe what impacts they could have on the company's daily operations and customers. Additionally, the student suggests concrete measures for risk management. The goal is to understand that a successful system reform is not just a technical project, but involves comprehensive risk management.

Learning objectives

After completing the task, the student:
1. Is able to identify technical, financial, and personnel-related risks associated with the case company's system reform.
2. Is able to categorize the risks and describe their potential impacts on the company's operations and customers.
3. Is able to suggest concrete risk management measures that reduce the likelihood or impact of the risks.

Step by step

  1. Risk analysis of system reform

    Objective:
    The objective of the task is that the student can identify risks related to the case company's system renewal from different perspectives (technical, financial, personnel-related) and propose methods for managing them. In addition, the student practices grouping risks and describing their impacts.

    Material:

    • The case description of the case company you have chosen from the learning material.

    • If necessary, you may make use of the descriptions you created in earlier tasks about the case company's systems and operations.

    Task progress (instructions for the student):

    1. Choose a case company and define the system renewal
      Choose one of the available case companies.
      Decide what kind of system renewal is involved in this task, for example:

      • implementation of a new CRM system

      • implementation or replacement of an ERP system

      • renewal of an online store or appointment booking system

      • replacing several separate systems with one integrated solution.

      Write a short description (5–10 sentences) of what the system renewal means in the case company: what need it addresses and what it aims to achieve.

    2. Identify risks related to the system renewal
      Create a list of risks related to the system renewal.
      Identify at least:

      • 3–5 technical risks (e.g. integration problems, data transfer errors, system malfunction, information security challenges)

      • 3–5 financial risks (e.g. exceeding costs, schedule delays and resulting expenses, productivity decline during the implementation)

      • 3–5 personnel-related risks (e.g. resistance to change, lack of competence, insufficient training, key employees becoming overloaded).

      Write a short description for each risk: what could happen and what its root cause is.

    3. Group the risks and describe their impacts
      Divide the risks you identified into at least three groups:

      • technical risks

      • financial risks

      • personnel-related risks

      You may also add other groups (e.g. customer impacts, reputation-related risks) if suitable for the case.
      For each risk, it is recommended to describe:

      • what it concretely affects (e.g. delivery reliability, customer experience, cash flow, employee wellbeing)

      • how severe you consider the risk (e.g. low–medium–high)

      • how likely you consider the risk in the case company's situation (e.g. unlikely–possible–likely).

    4. Propose risk management methods
      Choose 2–3 key risks from each risk group and describe how they could be managed in practice.
      You may consider for example:

      • preventive measures (e.g. careful requirements definition, pilot implementation, verified data migration, sufficient testing)

      • training and communication (e.g. staff training plan, open communication about the change)

      • contractual methods (e.g. sanctions in the supplier contract, clear division of responsibilities)

      • contingency plans (e.g. parallel use, reverting to the old system, manual backup procedures).

      For each selected risk, write:

      • which management method or methods you propose

      • how these methods reduce the likelihood or impact of the risk.

    5. Summarise the key conclusions
      Finally, write a short summary (5–7 sentences) answering the following questions:

      • what are the biggest risks in this case company's system renewal

      • which 2–3 management actions are the most critical for success

      • how good risk management can even increase the likelihood of success and the benefits of the system renewal.

    Submission and evaluation:

    • Submit a text of 1–2 pages that shows:

      • a short description of the chosen system renewal in the case company

      • the identified risks grouped (technical, financial, personnel-related, possible other groups)

      • a description of the impacts of the risks

      • the proposed risk management methods for the key risks

      • a concise summary of the conclusions.

    • The evaluation focuses on how well you:

      • identify different types of risks in a way suitable for the case company's situation

      • can group and describe the impacts of the risks clearly

      • ensure your proposed management methods are realistic and appropriate in relation to the identified risks.

    • Recommended working time: approximately 90 minutes, alone or in pairs.

    • AI tools may be used to support ideas and structure, but the final analysis and proposed solutions must be the student's own work.

Tasks by audience and theme

University of applied sciences

Polytechnics and higher education studies.

68 tasks